ProviDanse UK Data Privacy Notice
17/05/2018 No.001

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR) The General Data Protection Regulation (GDPR) is European wide data protection legislation that requires organisations working with individuals based in the European Economic Area to meet certain requirements regarding the collection, processing, security and destruction of personal information.

How do we process your personal data?

ProviDanse UK complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

• To administer students records;

• To inform individuals of news, events, or activities that we run;

• To manage our employees and volunteers;

• To maintain our own accounts and records.

What is the legal basis for processing your personal data?

• Explicit consent of the data subject so that we can keep you informed about news, events and activities;

• The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);

• There is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with the Principal of the school or Audit Authorities in the contract cases. We will only share your data with third parties with your consent.


How long do we keep your personal data?

We keep your data for as long as you wish to receive information about our activity. You may request to have your data removed from our database at any time.

The contracts signed with the school while attending our classes can't be destroyed. These will be stored for record in case of Audit. 


Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of your personal data;

• The right to request corrections of any personal data if it is found to be inaccurate or out of date;

• The right to request your personal data is erased where it is no longer necessary for ProviDanse UK to retain such data.

• The right to withdraw your consent to the processing at any time unless there is another legal basis for doing this;

• The right to request that the data controller provide the data subject with his/her personal data and, where possible, to transmit that data directly to another data controller (known as the right to data portability), ) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

• The right to object to the processing of personal data [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

• The right to lodge a complaint with the Information Commissioners Office.


Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


Contact Details

To exercise all relevant rights, queries or complaints please, in the first instance, contact the Principal of ProviDanse UK Dance Academy by email:

You can contact the Information Commissioners Office at:


Telephone: 0303 123 1113

Post: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.



This privacy notice will be regularly reviewed and updated at least yearly. Next review May 2019